How KYB Application Works

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Prerequisites before using this section:

Discuss requirements with sales and confirm your KYB solutions and feature requirements.
Complete the KYB configurations and integrations in the KYB Application Integration Guide.

Scope: This section applies to the KYB Application product only and describes AdvanGuard platform features for reviewers.

Company Application list

In the Dashboard, navigate to Application → Companies to view all company verification applications.

View and filter company applications in the company application list page, and view the detail data and review data in the company application detail pages.

Company Application Details

The details of company application includes 7 parts as follows:

No.	Parts	What it shows
1	Subject Company Details	Subject Company information — Core details gathered from the KYB Application (such as company name, registration number, registered address, business type, etc.). Every provided fields can be confirmed with registry data and some fields can be overwrite (such as emails, phone number, address, company tpye, website, etc.). Additional information — Supplementary data from form inputs or external registry sources that falls outside the standard information fields. Subject Company Risk Checks— Display the risk checks result and additional services' outputs, which can be further manual check or supplement.
2	Supporting Documents	All documents uploaded during the company application process are automatically carried over to this tab, and can manually upload supplementary documents during the application review process by reviewers (such as business registration certificate, identity documents, company photos, company structure diagrams, financial statements, etc.).
3	Paricipatory	List of directors, officers, and shareholders of the subject company and associated companies, according to company registry data and provided data.
4	Offericers	List of directors and officers of the subject company and associated companies, according to company registry data and provided data.
5	Shareholds	List of shareholders of the subject company and associated companies, according to company registry data and provided data.
6	Company Structures	A graphical representation of the company's ownership and corporate structure, based on the finalized company structure data from the company application.
7	Associated Prodiles	All associated individuals' profile and companies' profile linked to this company, which are populated automatically from the company application (directors, UBOs, associated entities).

The processing order of these 7 parts is as follows:

Part 1,2,3 -> Part 4,5 -> Part 6,7

1. Subject Company Details

Subject Company information :

Core details gathered from the KYB Application (such as company name, registration number, registered address, business type, etc.). In the confirmed data, every provided fields can be confirmed with registry data and some fields can be overwrite (such as emails, phone number, address, company tpye, website, etc.).

Two data sources are displayed side by side for comparison:

Provided Data

Data submitted by the customer via API or form.

Registry Data

Official data retrieved directly from government registration authorities.

Additional information:

Supplementary data from form inputs or external registry sources that falls outside the standard information fields.

Subject Company Risk Checks:

Display the risk checks result and additional services' outputs, which can be further manual check or supplement.

Please read "Core concepts - Company Verification Level" to learn more risk checks.

Risk Checks	Status	Actions
Registry Check	Not Checked, Init, In Progress, Data Available, No Data Available, Error	View
Charity Check	Not Checked, Data Available, No Data Available	View
Society Check	Not Checked, Data Available, No Data Available	View
Company AML Check	Not Checked, Init, Pending for Review, Not Hit, Approved, Rejected, Error, Terminated	View
Website Profile Assessment	Not Checked, In Progress, Completed	Review, View
Master Card Check	Not Checked, In Progress, Incomplete, Not Hit, Pending for Review, Approved, Rejected	Review, View
Visa Card Check	Not Checked, In Progress, Incomplete, Not Hit, Pending for Review, Approved, Rejected	Review, View

Additional Service:

Scorecode is an additional service, so it is shown separately with details. Scorecode has 3 levels: High Risk, Medium Risk, and Low Risk. On this page, scorecode displays the risk level, risk score, risk rules. It is a snapshot data page of the scorecode.

For a detailed introduction to the scorecard's contents, please refer to the scorecard documentation.

2. Supporting Documents

All documents uploaded during the company application process are automatically carried over to this tab, and can manually upload supplementary documents during the application review process by reviewers (such as business registration certificate, identity documents, company photos, company structure diagrams, financial statements, etc.)

Click the upload area to select a file from your local machine. Supported formats: PNG, JPG, JPEG, PDF. Max file size: 20 MB per file.

3. Participatory

List of directors, officers, and shareholders of the subject company and associated companies, according to company registry data and provided data.

⚠️

After processing, click the Complete button in the top-right to confirm the status.
All associated parties must be set to Confirmed before the Company Structure chart becomes available.
Once confirmed, all information for a party{" "} is locked and cannot be modified.

This module resolves "same-person/same-name" conflicts from different data sources, providing merge and revert functions to eliminate redundant records.

Parties are categorized into two sub-tabs:

Individual

Shows directors, authorized signatories, and other key individuals — with nationality and role information.

Company

Shows related corporate legal entities associated with the applicant company.

Merging Records

If the same subject appears multiple times from different sources:

In the Individual panel, select records to merge
(max 5 at a time) and click the merge icon in the top-right.
Click Merge Participatory Records and check the data points
to merge.
The system displays multi-source data side by side. Select the data to
retain per row. Use "Overwrite" to enter a custom value if all sources are
inaccurate.
Click Done to complete the merge.
Click Confirm in the top-right to finalize the status.

Reverting a Merge

To undo a previous merge and restore independent records:

Click the edit icon, then click Revert Participatory Records.
Select the data points to restore.

ℹ️

At least 1 record must be selected, and at least
1 record must remain under the original ID. The reverted
record gets a new Participatory ID.

4. Officers

List of directors and officers of the subject company and associated companies, according to company registry data and provided data.

⚠️

After processing, click Complete in the top-right to confirm. Both Officers (6) and Stakeholder (7) must be completed before the Company Structure chart is unlocked.

Detailed information on individuals associated with the company as officers:

Field	Description
Role	Position title: Director, Secretary, CEO, etc.
Role Status	Current appointment status (active/resigned/etc.).
Appointment Date	Date of appointment. Can be edited by clicking the edit icon.
Individual Main Information	Identity details including nationality, date of birth, etc.

After reviewing all officer information, click Complete in the top-right to finalize this module.

5. Shareholder

List of shareholders of the subject company and associated companies, according to company registry data and provided data.

⚠️

After processing, click Complete in the top-right to confirm. Both Officers (6) and Stakeholder (7) must be completed before the Company Structure chart is unlocked.

Detailed display of all stakeholder information associated with the company, including individuals and entities:

FIELD	DESCRIPTION
Role	Shareholder, UBO, etc.
Shareholding %	Percentage of shares held. Can be edited from the top-right edit icon.
Holding Type	Direct or indirect shareholding.
Company Main Information	Company name, registration number, country, type, address for corporate stakeholders.
Individual Main Information	Nationality, residence, date of birth for individual stakeholders.

Shareholder Display Settings

For each stakeholder listed, click the edit icon to configure whether they are hidden from the Company Structure chart. All stakeholders are displayed by default.

7. Company Structure

A graphical representation of the company's ownership and corporate structure, based on the finalized company structure data from the company application.

View the shareholding relationships and control structure. This chart supports:

Ownership tree: Shareholder names, shareholding percentages, and holding types, direct or indirect.
UBO identification: Entities holding above the configured threshold, for example 25%, or declared as UBOs are automatically tagged.

8. Associated Profiles

This module provides the global Profile view for the KYB application, including all associated individuals and entities, their application status, and review progress.

Associate company：Risk Checks will be executed and display the result.

Associate individual: Risk Checks will be executed and display the result.

In addition to verifying the company entity, KYC and AML checks on associated parties, including officers, shareholders, and agents, are essential for compliance.

KYC (Identity Verification)

When an individual's information is confirmed but not yet verified, the status shows NOT CHECKED. To initiate KYC:

Find the individual Profile that needs KYC. Click Generate ID Verification to create a verification link.

The system auto-fills the name and email address. Confirm and click Send Request. An encrypted verification link is emailed to the individual.

Status updates to IN PROGRESS once the request is sent. Click View Verification Details to monitor progress (KYC Session ID, Created At, Completed At).

If the user did not receive the email or the link expired, click Resend IDV Request to resend a new verification link.

Others:

Application Report PDF

Feature menu location:
Advanguard management platform - Application - Top right corner - Application Report
Feature Logic:
All company application results and profiles are included in the Application Report, which can be downloaded as PDF when applications are approved.