How KYB Application Works
AdvanGuard platform guide for KYB Application — reviewing, managing, and approving enterprise verification applications.
Prerequisites before using this section:
- Discuss requirements with sales and confirm your KYB service version.
- Complete the API integration steps in the KYB Application Integration Guide.
Scope: This section applies to the KYB Application product only and describes AdvanGuard platform features for reviewers.
Platform Feature Overview
After completing API integration, the AdvanGuard platform provides the following review modules for KYB Application:
| MODULE | DESCRIPTION | |
|---|---|---|
| 1 | Company Details | Comprehensive compliance inspection panel — basic business info verification, AML screening progress, card network (Mastercard/Visa) blacklist checks, and Singapore NPO checks. |
| 2 | Reports & Documents |
Upload and centrally store all supporting documents, including business licenses, articles of association, and audit reports, for verification. |
| 3 | Participatory | Identify, confirm, and merge entities from different data sources, including individuals such as directors and authorized signatories, and companies such as related corporate entities. |
| 4 | Officers | Confirm directors, legal representatives, and authorized signatories. Supports penetration review of management. |
| 5 | Stareholder | Confirm shareholders and UBO (Ultimate Beneficial Owner) information. |
| 6 | Company Structure |
Visual ownership tree showing individual shareholders, corporate shareholders, and their relationship to the target company. |
| 7 | Associated Profile Verified |
Shows the Profile information for all associated parties. Runs KYC and AML checks on all officers and shareholders before completing the KYB review. |
1. KYB Application List
Go to Applications → Company in the left navigation. You can view all historical KYB applications in real time, including:
| TITLE | DESCRIPTION | |
|---|---|---|
| 1 | Application ID | Unique identifier for this submission. Use it when querying or contacting technical support. |
| 2 | Company Name | UThe company name currently undergoing KYB verification, based on the parameter you submitted in the API request. |
| 3 | Profile ID | The unique permanent identifier assigned by AdvanGuard to this company. |
| 4 | Review Status |
Required Manual Review, Approved, Rejected |
2. Application Detail — Overview
The Overview tab provides a global view of the KYB application, including application status, basic company information, and entry points to all core review modules:
Monitor risk check progress and view multi-source data. Includes Registry Checks, Company AML Checks, Mastercard/Visa Checks, and Singapore NPO Checks.
Upload and manage supporting documents for the enterprise entity being verified.
Identify and confirm individuals or entities, and perform appropriate manual merging of duplicate records from different data sources.
Confirm director, legal representative, and authorized signatory information.
Confirm shareholder and UBO (Ultimate Beneficial Owner) information.
Visualize the ownership tree: shareholders, shareholding percentages, and control hierarchy.
Final generated Profile information for all associated parties after full KYB review completion.
3. Company Details
Click Overview → Company Details to verify the basic information of the company under review. This section contains three sub-panels:
3.1 Company Main Information
Two data sources are displayed side by side for comparison:
Data submitted by the customer via API or form.
Official data retrieved directly from government registration authorities.
3.2 Company Additional Information
Displays non-standard fields included in the onboarding form. Future support for custom parameters via OpenAPI is planned to meet individual business requirements.
3.3 Subject Company Risk Checks
Shows whether each risk check has run successfully and displays the current status:
| Check Type | Description |
|---|---|
| Registry Checks | Automatically runs the verification scheme based on the preset Verification Level and generates a Session record. |
| Company AML Checks | Comprehensive AML compliance scan of the company entity. |
| Mastercard/Visa Check | Card network blacklist check. Reviewers can monitor in real time and intervene manually when needed. |
| Charity/Society Check | Singapore NPO check only (triggered automatically for SG-registered entities). A HIT label indicates high money-laundering risk association. |
3.4 Card Network Blacklist Check (Mastercard/Visa)
- Customers must independently sign contracts with Mastercard/Visa and complete account and billing setup.
- After completing the contract, provide the API key/authentication credentials to Advance.AI. AAI will handle backend configuration.
This module integrates Mastercard MATCH Check and Visa VMSS Check for identifying high-risk terminated merchants during the onboarding stage.
Risk Status Indicators
| Status | Meaning |
|---|---|
| NO HIT | No adverse records found in card network blacklists. Compliant entity. |
| HIT | Company name, URL, legal representative, or shareholder info matches the card network blacklist. A risk warning is displayed. |
| PENDING REVIEW | System identified a highly suspicious record via fuzzy/exact matching. Case is auto-intercepted and requires manual review. Click View Mastercard Match Details to drill down. |
Manual Review Process
After clicking into the Pending Review page, the system provides a multi-source data comparison view:
Match Type Indicator:
- 🔴 M01: Exact Match — Key fields are exactly identical. Extremely high risk.
- 🟡 M02: Phonetic Match — Matched via phonetic or fuzzy algorithm.
- Multi-entity Tabs: Separate tabs for Merchant Info{" "} and Principal Info. Review each independently.
- Comparison Table: Customer-submitted data vs. blacklist records. High-risk fields are highlighted in red with M01/M02 labels. Fields include: Name, MCC, Phone Number, Country/City/Postal Code, Address Lines.
Final Decision:
-
Confirm Hit: Application moves to{" "}
REJECTED. -
Mark As False Positive: Removes the block and restores
status to
NO HIT. A comment is required.
-
Confirm Hit: Application moves to{" "}
3.5 Singapore Non-Profit Organization Check
AdvanGuard queries the Singapore Registry of Societies (ROS) and Commissioner of Charities to cover AML/CTF compliance gaps for non-profit organizations.
If the entity matches records in official Singapore channels, the system displays an orange HIT label, alerting reviewers to potential money-laundering risk.
Key Fields in NPO Check Details
| Field | Description |
|---|---|
| Company Name | Listed as per the API request input. |
| Registration Number | Listed as per the API request input. |
| Company Type | Describes the nature of the business (e.g. private limited company). |
| Website | Official company website. |
| Registration Country | Legal registration country of the entity. |
| Company Address | Registered or operating address. |
| Charity/IPC Name | Official registered name as a charity or Institution of a Public Character (IPC). |
| Sector Administrator | Regulatory oversight body (e.g. Ministry of Culture, Community and Youth). |
| Activities | Officially registered core business scope or charitable purpose. Shows "-" if not provided. |
| Society Name | Official registered name with the Registry of Societies. |
| Society Last Known Name | Last known former official name. Shows "-" if no name change. |
| UEN | Unique Entity Number assigned by the Singapore government. |
| Society Registered Address | Officially registered legal and service address. |
| Registration Date | Official registration date. |
4. Reports & Documents
Upload supporting documents for the enterprise entity. Supports centralized storage and verification of all proof documents (business licenses, articles of association, audit reports, etc.).
Click the Upload button. In the dialog, select a Document Type:
| Category | Types Supportedt |
|---|---|
| Company Documents | Trust Agreement, Power of Attorney, Company Others |
| Personal ID Documents | Passport, ID Card, Driver's License, Residence Permit, and others |
| Other | Select "Other" if none of the above apply |
Click the upload area to select a file from your local machine. Supported formats: PNG, JPG, JPEG, PDF. Max file size: 20 MB per file.
After upload, click Confirm in the bottom-right corner to complete the operation.
5. Participatory Management
- After processing, click the Complete button in the top-right to confirm the status.
- All associated parties must be set to Confirmed before the Company Structure chart becomes available.
- Once confirmed, all information for a party{" "} is locked and cannot be modified.
This module resolves "same-person/same-name" conflicts from different data sources, providing merge and revert functions to eliminate redundant records.
Parties are categorized into two sub-tabs:
Shows directors, authorized signatories, and other key individuals — with nationality and role information.
Shows related corporate legal entities associated with the applicant company.
5.1 Merging Records
If the same subject appears multiple times from different sources:
- In the Individual panel, select records to merge (max 5 at a time) and click the merge icon in the top-right.
- Click Merge Participatory Records and check the data points to merge.
- The system displays multi-source data side by side. Select the data to retain per row. Use "Overwrite" to enter a custom value if all sources are inaccurate.
- Click Done to complete the merge.
- Click Confirm in the top-right to finalize the status.
5.2 Reverting a Merge
To undo a previous merge and restore independent records:
- Click the edit icon, then click Revert Participatory Records.
- Select the data points to restore.
6. Officers
Detailed information on individuals associated with the company as officers:
| Field | Description |
|---|---|
| Role | Position title: Director, Secretary, CEO, etc. |
| Role Status | Current appointment status (active/resigned/etc.). |
| Appointment Date | Date of appointment. Can be edited by clicking the edit icon. |
| Individual Main Information | Identity details including nationality, date of birth, etc. |
After reviewing all officer information, click Complete in the top-right to finalize this module.
7. Stakeholder
Detailed display of all stakeholder information associated with the company, including individuals and entities:
| FIELD | DESCRIPTION |
|---|---|
| Role | Shareholder, UBO, etc. |
| Shareholding % | Percentage of shares held. Can be edited from the top-right edit icon. |
| Holding Type | Direct or indirect shareholding. |
| Company Main Information | Company name, registration number, country, type, address for corporate stakeholders. |
| Individual Main Information | Nationality, residence, date of birth for individual stakeholders. |
7.1 Shareholder Display Settings
For each stakeholder listed, click the edit icon to configure whether they are hidden from the Company Structure chart. All stakeholders are displayed by default.
8. Company Structure
View the shareholding relationships and control structure. This chart supports:
- Ownership tree: Shareholder names, shareholding percentages, and holding types, direct or indirect.
- UBO identification: Entities holding above the configured threshold, for example 25%, or declared as UBOs are automatically tagged.
9. Associated Profile Verified
This module provides the global Profile view for the KYB application, including all associated individuals and entities, their application status, and review progress.
9.1 Verification Checklist
Ensure all risk check items show the following statuses before approving:
| Check Type | Expected Status |
|---|---|
| Registry | COMPLETED |
| KYC | PASS or FAIL |
| AML | APPROVED / NO_HIT or REJECTED |
Once all checks are verified, update the application status to APPROVED or REJECTED to complete the KYB task.
9.2 Risk Checks on Associated Companies
- Company AML Checks: Full AML compliance scan of associated
company entities. If an ERROR
label appears, manual review of detailed matches is required. - Registry Checks: Runs automatically based on the preset Verification Level and feeds status back to this panel in real time.
9.3 KYC & AML Checks on Associated Individuals
In addition to verifying the company entity, KYC and AML checks on associated parties, including officers, shareholders, and agents, are essential for compliance.
KYC (Identity Verification)
When an individual's information is confirmed but not yet verified, the status shows NOT CHECKED. To initiate KYC:
Find the individual Profile that needs KYC. Click Generate ID Verification to create a verification link.
The system auto-fills the name and email address. Confirm and click Send Request. An encrypted verification link is emailed to the individual.
Status updates to IN PROGRESS once the request is sent. Click View Verification Details to monitor progress (KYC Session ID, Created At, Completed At).
If the user did not receive the email or the link expired, click Resend IDV Request to resend a new verification link.
AML Checks
If this module shows an error status, the individual may have matched a sanctions or PEP (Politically Exposed Person) list.
Click View Details for manual review.
Updated 5 days ago